IMPORTANT NOTICE FOR KENYAN E-PASSPORT APPLICANTS

The Embassy of the Republic of Kenya wishes to remind Kenyans that the deadline for migration to the new East African e-Passport is 31st December 2021.

To facilitate Kenyans in Diaspora, the Government of Kenya has made arrangements for Kenyans in the Diaspora to access E-passport services in Kenyan Missions abroad.

In this regard the Mission will effective September 1, 2021 commence processing of E-passport application.

APPLICATION REQUIREMENTS

STEP I:

  1. All passport applications must be made through the Department of Immigration Services page ecitizen.go.ke
  2. In order to register, a valid Kenyan ID card number is required to create an account.
  3. To successfully complete the registration process, a verification code will be sent to the telephone number provided on the registration form. Please NOTE that the codes are currently ONLY sent to active Kenyan mobile phone numbers that have NOT yet been used to register on the eCitizen platform. (Kindly note that the codes expire if not entered immediately).
  4. Upon completion, visit the https://immigration.ecitizen.go.ke/ and or Department of immigration services and click on the passport application form.
  5. Applicants who hold the old generation passports should apply for a REPLACEMENT and not a new passport.
  6. Fill the application form and upload the relevant documents.
  7. Select mode of payment and pay corresponding passport fees and submit.
  8. Download and print the application form and receipt.

STEP II:

Book an appointment through consular@kenyaembassyspain.es to physically present:

  1. two (2) duly filled e-citizen passport application forms and three receipts.
  2. Original Birth certificate and two copies. (both sides)
  3. Original new generation national ID card and two copies (both sides)
  4. Recommenders ID copy (both sides)
  5. Parental Consent form for Minors (Download here)
  6. Old Passport for replacement
  7. Copy of Parents National ID cards (both sides)
  8. Three recent passport size photographs with the following specifications:
  •  Taken not more than six months.
  • The face should be 5 by 6 cms
  • It must be a centred, full frontal shot
  • In colour, a uniformed white background and printed on photo quality paper with high printing resolution.
  • Neither the frame of the eyeglasses nor the hair should cover the eyes. There should be no reflection on the glass.
  • Photos should not be taken with any visor.
  • For infants, the hands of those supporting the head of the baby should not be visible.

E-PASSPORT APPLICATION CHECKLIST:

  1. Ordinary Replacement/Change of Surname
  2. Passport for minors (Under 18years old)
  3. Replacement of Lost passport
  4. Replacement of damaged passport (mutilated)

REQUIREMENTS FOR ORDINARY PASSPORT REPLACEMENT /RENEWAL / CHANGE OF SURNAME

Submit the application documents as follows:

  1. Original passport
  2. Original ID card (kindly note that a laminated photocopy is not an original ID card)
  3. Original birth certificate
  4. Original marriage certificate /divorce decree/deed poll for change of name and gazette notice.
  5. Three passport size photos
  6. Three copies of the payment invoice downloaded from eCitizen.
  7. All 4 pages of the duly filled and signed eCitizen passport application Form. (two copies)
  8. Ensure that the Kenyan recommender has also signed his/her field.
  9. 2 photocopies of the last 3 pages and photo page of the passport being replaced.
  10. 2 photocopies of Kenyan ID card (front and back).
  11. 2 photocopies of the original birth certificate (front and back).
  12. 2 photocopies of the Kenyan recommender’s ID card (front and back). The recommender should not be related to the applicant and must sign the recommender’s section on the application form.
  13. 2 photocopies of the Kenyan recommender’s ID card (front and back). The recommender should not be related to the applicant and must sign the recommender’s section on the application form.
  14. A photocopy of your residence registration as proof of residential address.

REQUIREMENTS PASSPORT APPLICATIONS FOR MINORS (UNDER THE AGE OF 18)

Submit the application documents as follows:

  • Kenyan Parent’s documents:
  1. Original passport
  2. Original ID card (kindly note that a laminated photocopy is not an original ID card)
  3. Original birth certificate
  4. 2 photocopies of the last 3 pages and photo page of the parent(s) passport.
  5. 2 photocopies of Kenyan ID card (front and back).
  6. 2 photocopies of the original birth certificate (front and back).
  • Child`s documents:
  1. Original passport (for passport replacement applications)
  2. For children born in Kenya: The original birth certificate
  3. For children born abroad: 1 original certified English language International Birth Certificate
  4. Three passport size photos
  5. 3 copies of the payment invoice downloaded from eCitizen.
  6. 2 copies of All 4 pages of the duly filled and signed eCitizen passport application Form.
  7. Ensure that the Kenyan recommender not related to the child has also signed his/her field.
  • 2 copies of the Parental Consent Form (download here)
  • 2 photocopies of the last 3 pages and photo page of the passport being replaced.
  • 2 photocopies of the Kenyan recommender’s ID card (front and back).(The recommender should not be related to the applicant and must sign the recommender’s section on the application form).
  • A photocopy of the child’s residence registration as proof of residential address

REQUIREMENTS FOR REPLACEMENT OF A LOST PASSPORT

Submit the application documents as follows:

  1. Copy of  lost passport (where possible)
  2. Original ID card (kindly note that a laminated photocopy is not an original ID card)
  3. Original birth certificate
  4. Original marriage certificate /divorce decree/deed poll for change of name and gazette notice.
  5. Three passport size photos
  6. Three copies of the payment invoice downloaded from eCitizen.
  7. All 4 pages of the duly filled and signed eCitizen passport application Form. (two copies)
  8. Ensure that the Kenyan recommender has also signed his/her field.
  9. 2 photocopies of the photo page of the lost passport
  • 2 photocopies of Kenyan ID card (front and back).
  • 2 photocopies of the original birth certificate (front and back).
  • 2 photocopies of marriage certificate /divorce decree/deed poll for change of name and gazette notice with an official translation if not in English.
  • An original English-language Affidavit of the loss, sworn and signed at a Notary Public (download here).
  • An official Police Report of the loss issued at the country of residence as well as the English language translation (if in a different language).
  • An official letter from the applicant explaining the circumstances of the loss.
  • 2 photocopies of the Kenyan recommender’s ID card (front and back). (The recommender should not be related to the applicant and must sign the recommender’s section on the application form.)
  • 1 photocopy of your residence registration as proof of residential address.

REQUIREMENTS FOR REPLACEMENT OF A MUTILATED PASSPORT

Submit the application documents as follows:

  1. Original passport
  2. Original ID card (kindly note that a laminated photocopy is not an original ID card)
  3. Original birth certificate
  4. Original marriage certificate /divorce decree/deed poll for change of name and gazette notice.
  5. Three passport size photos
  6. Three copies of the payment invoice downloaded from eCitizen.
  7. All 4 pages of the duly filled and signed eCitizen passport application Form. (two copies)
  8. Ensure that the Kenyan recommender has also signed his/her field.
  9. 2 photocopies of the photo page of the lost passport
  10. 2 photocopies of Kenyan ID card (front and back).
  11. 2 photocopies of marriage certificate /divorce decree/deed poll for change of name and gazette notice with an official translation if not in English.
  12. An original English-language Affidavit of the damage, sworn and signed at a Notary Public (download here).
  13. An official letter from the applicant explaining the circumstances of the damage.
  14. 2 photocopies of the Kenyan recommender’s ID card (front and back). The recommender should not be related to the applicant and must sign the recommender’s section on the application form.

Things to NOTE:

  • Before submitting your application, please ensure you have read and understood the guidelines and requirements both on ecitizen.go.ke and those listed below.
  • Ensure that you have obtained a duly accomplished EAC e-Passport application form before booking an appointment for processing at the Mission.
  • Incomplete passport applications requirements will not be processed. Please ensure all the requirements are met. Copies of documents will not suffice.
  • Dual Citizens are required to declare their other nationality prior to renewing Kenya passports
  • Those required to apply to regain Kenya citizenship are expected to await completion of the regaining process.
  • The waiting period is approximately 6 weeks.
  • Physical Collection of passports while respecting the COVID-19 protocols is required.

Passport Fees are as follows:

PASSPORT TYPE                                                    Fee (Kshs)

32 Pages Ordinary “A” Series                              Kshs. 4,550

48 pages Ordinary “B” Series                              Kshs. 6,050

64 Pages Ordinary “C” Series                              Kshs. 7,550

East African Passport                                            Kshs. 990

Diplomatic passport (48 page)                            Kshs 7,550

Mutilated Passport                                                 Kshs 10,050

Lost Passport                                                    Kshs 12,050

 

KENYA EMBASSY SPAIN

AUGUST  2021